GHCI 18 Student Scholarships FAQs

General Information

What do GHCI Student Scholarships cover?
A full scholarship covers expenses associated with attending the GHCI conference, including the full registration fee and meals. Travel (by train/bus/air) will be reimbursed up to a maximum of Rs. 2,250 for  outstation students that do not live in Bangalore. The scholarship also includes accommodation arrangements for outstation students. Accommodation includes a shared hotel room with one other scholarship recipient for up to two nights (check in November 14, 2018 and check out November 16, 2018). We also award partial scholarships that cover some of these expenses.

How many scholarships were awarded last year?
230 full and partial scholarships were awarded during GHCI 17.

How does the review process work?
The Scholarship Committee and Scholarship Reviewers consist of experienced professionals from the industry and academia. Each application is reviewed by at least two Scholarship Reviewers and the Scholarship Committee. Reviewers provide their feedback on each application and the results are tallied and reviewed by the Student Scholarships Committee Chairs. Scholarships are awarded to the candidates with the highest scores, while maintaining a balanced representation from various institutions and backgrounds.

What criteria are used to award scholarships?
We use a variety of criteria and try to evaluate each candidate individually. We consider academic achievements, focus on specialization through internships, paper presentations, participation in contests and workshops, projects and other extra -curricular activities.

When is the last date to apply for scholarships?
Scholarship applications open on April 16, 2018 and close on June 30, 2018.

I applied for a GHCI Scholarship.  When do I hear back?
We will announce the decisions on the GHCI Scholarships during August 2018.

Can I submit a poster and also apply for student scholarship?
Yes – both applications are different. If you want to apply for both, you have to complete the Poster submission form and GHCI Student Scholarship application separately. In your GHCI Student Scholarship application, mention the Linklings submission ID for your poster application in the relevant field.

If I am a GHCI 18 Poster author/presenter, do I directly get the Student Scholarship?
No. Those who want to avail the GHCI Student Scholarships must apply separately. GHCI 18 Poster authors/presenters do not directly get the Student Scholarship.

What special events should I attend at the conference?
We suggest that scholarship recipients must definitely plan to attend the following events (in addition to the other exciting sessions they select for themselves):

  • The Career Fair, which will be held during the GHCI conference—be sure to stop by the sponsor booths to discuss career opportunities
  • The keynote sessions at the conference
  • Student focused sessions and those where the content level has been specified as for Beginners
  • Speed mentoring and expert meetup opportunities
  • Please check the program schedule for information on all activities and sessions, closer to the conference date


Do I need to provide a reference with my application?

Referrals are optional but an important part of your application, as they help to provide additional information to evaluate your scholarship application. You can provide 1-2 references with your application.

Does the reference have to be a professor/teacher?

Your letter of recommendation does not need to be from a professor or teacher. It can be any individual of authority whom you have been closely associated with.

Registration Information

If I have received the scholarship, how do I register for the conference?
You will be receiving a special code to register as a scholarship recipient. Use this code to register online.

My institute registered me or I had registered myself before I knew I won a scholarship. What do I do?
You do not need to re-register online, but you do need to contact us so we can issue the reimbursement. Please contact with your scholarship registration code and we will issue the refund and modify your registration record.

I did not receive a scholarship. Can I still register with the discounted Student Attendee Pass or are there other ways I can attend the conference?
Yes. If you do not receive a scholarship we will give you a window of time to register for the conference at the student rate. If you would like to come to the conference but think you cannot afford to attend we encourage you to consult with a supportive person/faculty in your department, in order to determine if you have exhausted all local opportunities to secure funding.

Hotel Information

Please note: The hotel accommodation is only for the students who are from outside of Bangalore. Not all scholarships cover hotel expenses. Please check your scholarship acceptance email to see if the hotel was included in your scholarship.

Who makes the hotel reservations?
The Scholarship Committee will make the hotel reservations for you. Your hotel confirmation details will be shared via mail shortly before the conference. If you want a hotel room for one extra night, please indicate so in registration. We will make the reservation for you. However, you will be asked to pay for it separately and are responsible for additional charges.

In which hotel will the scholarship recipients be staying?
Information will be shared later.

Will I be assigned a roommate?
Yes, you will be assigned to share a room with another GHCI Scholarship recipient.

Can I request a roommate?
Yes, but your roommate must be another GHCI Scholarship recipient with the same travel dates as you. You can make your request when you register for the conference. We cannot guarantee that we will be able to honor your request, although we will do our best.

I want to arrive a day early/leave a day late. Does my scholarship cover this?
No, you will need to make arrangements and pay for your own accommodation.

My parent/child/spouse/friend will be traveling with me. Can I make my own hotel arrangements?
Yes, but you must notify us by September 30, 2018. We will not cover expenses for additional individuals traveling with the Scholarship recipient. The additional individuals will not be allowed to attend the conference.

When are check-in/check-out times?
Check in November 14, 2018 and check out November 16, 2018. Timings will be provided a few months before the conference dates.

What do I do with my luggage if I arrive before the check-in time or leave after the check-out time?
The hotel will be able to store your luggage if you arrive early or leave late. Ask for details at the front desk.

If I have problems checking into the hotel, who do I call?
A few days before the conference you will receive an email with this information.

Travel Reimbursement Information

My award letter said that I would receive a reimbursement up to a maximum of Rs 2,250 for my travel expenses. Is this correct?
Some of the partial scholarships awarded do not cover travel expenses. If you are under full scholarship category and are coming from outside of Bangalore, then you will get a reimbursement up to a maximum amount of Rs 2,250. If you have questions about your travel expenses please contact

How do I get reimbursed for my travel expenses?
The reimbursement helpdesk timing and the location at the conference will be communicated via email. Please contact the help desk with your original travel receipts up to a maximum of Rs 2,250.

Will student scholarships recipients from Bangalore be given travel reimbursements?
Scholarship recipients residing in Bangalore will not be given any travel reimbursement.

Do my receipts need to be in English?
No, but they do need to be original receipts.

If I have additional questions, who do I ask?
Please contact us at

Local Transport Information

Will there be local transport arrangements made for GHCI 18 Scholarship recipients?

  • Pick up and drop arrangements are made for full scholarship recipients coming from outside of Bangalore, from the hotel to the conference venue and back.
  • We do not offer any airport, bus stop or railway pick-ups and drops for outstation student scholarship recipients.
  • Local transport arrangements are not available for scholarship recipients residing in Bangalore. It is only available to outstation students

Food Arrangements for GHCI Student Scholarship recipients

Do I have to buy my food during the conference, if I have received a scholarship?

  • All GHCI 18 Student Scholars will be provided lunch and tea/coffee during the GHCI 18 conference.
  • Outstation students will be provided breakfast and dinner at the hotel they are staying at from November 14, 2018 to November 16, 2018.
  • Meals eaten at outside restaurants will not be reimbursed.