GHCI 19: FAQs for Call for Submissions

General

Are the submissions for GHCI 19 only open to individuals in India?

There is no restriction on nationality to make a submission for the GHCI 19 Call for Submissions process that includes the Poster Session. Anyone can make a submission.  If the submission is accepted speakers will get complimentary conference passes depending on the submission type:

Presentation: 1 complimentary pass

Lightning Talk: 1 complimentary pass

Poster Session: 1 complimentary pass

Workshops: 2 complimentary passes

Panel: 1 complimentary pass for each panelist

Speakers are required to make all other related arrangements, including travel and accommodation.

How many submissions can an individual make?
An individual can make only one submission. The submission can be a presentation, lightning talk, workshop, panel, or poster.

Can there by more than one author for a submission?
There can be more than one author for a submission. If the submission is accepted speakers will get complimentary conference passes depending on the submission type

Can two individuals collaborate and submit two proposals to the conference?
That is possible. Two individuals can choose to work together on two papers, but one author’s name can appear in only one submission. The conference submission tool will not allow a second submission by an author/co-author who has already submitted one.

Can one person submit the same proposal under a track as well as in the Poster Session?
No. A person can make only one submission to the conference, under any of the tracks including the Poster session.

Can people from different organizations/institutes contribute to the same paper?
Yes, people from different organizations can co-author the same paper.

As per the guidelines the submission content should not describe a specific product. How can one describe the concept when the experiment has been done using a product or a tool?
The basis of the submission should be the concepts behind the work on a product or tool, rather than the product / tool itself. The focus should be on the salient features of the work done and related takeaways for a technical audience. Content based on speakers’ experience, tips and tricks learnt over the time and best practices based on hands experience will be given more weightage.

How can one get access to last year’s submission topics?
We do not publish a separate list of topics from last year. Individuals can view the sessions from last year on the GHCI 18 conference schedule. One can also view recordings of conference sessions from previous years (2014-2016) on AnitaB.org India’s YouTube channel. Examples of what makes for a good submission will be shared through Facebook Live sessions on AnitaB.org India’s Facebook page. Please also go through some tips to make an impressive submission.

Can the GHCI committee publish some previously selected papers that might help aspirants to get a better idea of on how to write a good paper?
AnitaB.org India does not own the intellectual property rights to the papers submitted and hence cannot share data from the Call for Submissions (CFS) process. Tips on what makes for a good submission will be shared through Facebook Live sessions on AnitaB.org India’s Facebook page. Check the page for the session schedule. Please also go through some tips to make an impressive submission.

Should presenters and authors be women? Can there be male co-authors and presenters?
While the Call for Submissions process is open to all, a higher degree of consideration is given to women authors and presenters, based on AnitaB.org’s mission of connecting, inspiring and guiding women in technology.

How can a submitter see reviewer feedback for their submission?
Reviewer feedback will not be published for individual submissions. Please refer to the review process guidelines.

If individuals collaborate and want to submit three to four ideas under one topic, do they need to be part of the same abstract or different one?
Yes, all 3-4 talks should be part of a single submission if they have to be presented together in a single session i.e. they should be covered in a single abstract and submission proposal. If each idea is going to require a separate session, please submit different abstracts.

Does a submitter’s organization need to be a sponsor before they can make a paper submission?
The submitter’s organization does not have to be a sponsor. Anyone can make a submission for GHCI 19. They can also attend the conference by buying a non-sponsor pass as a general attendee.

Can a submitter share work which he/she worked upon last year, but the products related to it is also available in the market?
A submitter can share work that has been completed in the recent past and launched into the market.

How does an individual become a speaker at GHCI?
To be a speaker an individual needs to make a submission. A submission can be made under the poster session or under any listed tracks.

Is one allowed to collaborate with a colleague for a presentation and another colleague for a workshop?
An individual can collaborate with colleagues on multiple submissions. However he/she can identify themselves as an author or presenter only once. The online submission tool has built-in restrictions that will not allow an individual to submit a second paper as a presenter.

What is the difference between a submission and registration?
Making a submission and registration for the event are two separate things and independent of each other. You can make a submission if you want to be a speaker at GHCI 19 and you register if you want to buy an attendee pass.

Is a student that submits a proposal through the GHCI 19 Call for Submissions (CFS), eligible for a student scholarship by default?
If you are a student making a submission under the CFS, you need to apply for a student scholarship to be eligible for a GHCI 19 Student Scholarship. Please check GHCIndia.AnitaB.org website for details on timelines to apply for a student scholarship.

Can an individual resubmit a paper that has been submitted for GHC 19?
Yes, one can resubmit a paper that has been submitted to GHC 19.

 If a person submitted a paper to GHCI 18 but it was not selected. Can she/he resubmit the same this year?
They can resubmit a previous submission that was not selected. The submitter is encouraged to ensure the submission is engaging, on a current and popular topic and has technical depth.

Deadlines

When is the submission deadline?
The GHCI 19 Call for Submissions deadline has been extended to June 16, 2019, 10:30 PM (IST) for all tracks including the Poster Session but not including the Original Research track. The Full Paper submission closure deadline for the Original Research track is July 4, 2019. Please see all details on the Call for Submissions page.

By when will I know if my submission is selected?
Acceptance decisions will be mailed to the authors in August 2019.

Submission forms with abstract, video and presentation slides

Is it mandatory to submit the presentation slides in addition to the abstract, session proposal document and sample speaking video?
Yes, it is mandatory to submit presentation slides. Note that these slides do not need to be the final presentation, but indicative of the flow of the proposed session.

Is providing a video mandatory with the submission?
It is mandatory to give a video for Presentation and Lightning Talk submissions. Submitters can use any site that will host their video such as YouTube.

What is meant by flagging conflict of interest? Is it mandatory to fill that in the form?
One can flag any conflicts of interest such as people from the organization they work for or previously worked for. This will help the conference tool in assigning un-biased reviewers to a submission. It is not mandatory to fill this form. We also have a process to handle any conflicts of interest internally.

Is there a word limit for the proposal (word doc) while making a submission online?
The proposal should not exceed three pages in word format. The submitter has to upload their  proposal on the Linklings tool https://ssl.linklings.net/conferences/ghcindia/

What all needs to be done for a complete submission?
To complete the submission on the Linklings  form ensure that the following are included:  .

  • the abstract
  • 3 page proposal document
  • presentation slides. The slides should give a gist of your submission and how you are going to present it
  • It is important to share a link of the proposed speaker talking on the topic (2-3 minute video max). This is mandatory for presentation and lightning talk submissions.

What should be the format of the slides included in the submission?
The slides can be any format.

Posters

How many members can form a team to submit a poster?
The recommended number of team members to co-author a poster is between 2-3. However, for a poster submission with more than one author, if the poster is selected, only one conference pass will be issued for the main speaker to present the poster.

What should be the subjects for posters?
Topics for the poster competition can be across any of the technical tracks. It could also be different and based on an individual’s current research or work area. It should highlight a problem statement which technology can solve.

What is the eligibility criteria for poster submission?
Any female student or professional from the STEM background can make a Poster submission. There is no restriction on the academic year for students.

Non-tech Track: Career360

Is there an opportunity to present and make a submission for the non tech tracks as well?

After careful consideration based on feedback from our delegates and volunteer community, we have decided not to have a Call For Submissions for the non-tech track at GHCI 19. Rest assured that there will be new and useful content catering to personal and professional development for women technologists at the conference. If you have any suggestions, please do share them with us on Indiaqueries@AnitaB.org and we shall connect you to the Program Content team if your suggestion is considered to be taken forward.

All non-technical topics are under one track – Career360, in which we will take the approach of curating content.